What we do
We bring the property industry together to support life-changing projects for young people facing homelessness
Emily Hamilton, LandAid, St Albans House, 57-59 Haymarket, St James, London, SW1Y 4QX. Email: email@example.com Tel: 020 3102 7190
As part of any recruitment process, LandAid collects and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.
In relation to your personal data, LandAid will always strive to:
LandAid collects a range of information about you. This includes:
LandAid may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes; obtained from your passport or other identity documents, or collected through interviews or other forms of assessment. We may also collect information during the recruitment process from a third party such as an employment agency.
LandAid may also collect personal data about you from third parties, such as references supplied by former employers. We will inform you that we are doing so.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
LandAid will not transfer your data to countries outside the European Economic Area.
LandAid needs to process data to take steps at your request to evaluate your application for employment. We may also need to process your data to enter into an employment contract with you.
In some cases, LandAid needs to process data to ensure that we are complying with our legal obligations. For example, we are required to check a successful applicant's eligibility to work in the UK before employment starts.
LandAid has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment, decide to whom to offer a job, assess training needs and make decisions about salary and other benefits. LandAid may also need to process data from job applicants to respond to and defend against legal claims.
LandAid may process information about whether or not applicants are disabled in order to make reasonable adjustments for candidates who have a disability. This is to carry out our statutory obligations and exercise specific rights in relation to employment.
LandAid may, in some cases, process heath information during the application process in order to find out whether applicants will be able to carry out an intrinsic part of the job. LandAid also processes health information about candidates after an offer of employment has been made. In each case, this will be done in accordance with Section 60 of the Equality Act 2010 for the purpose of ensuring that the candidate is able to perform the core duties of the job being offered.
Where LandAid processes other special categories of data, such as information about ethnic origin, sexual orientation, or religion or belief, this is for equal opportunities monitoring purposes.
If you are unsuccessful in obtaining employment with LandAid, your data will not be used for any purpose other than the recruitment exercise for which you have applied.
Your data will, of necessity, be shared internally for the purposes of assessing your application. It is likely to be shared with interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles. LandAid will strive to limit access to your data to those staff who have a legitimate reason for seeing it and will endeavour to keep your data secure at all times.
LandAid may share an appropriately limited amount of your data with third parties in order to obtain references for you from former employers. If references are sought before interview or before an offer of employment is made, we will do this where you have given your express consent for us to do so. If your application for employment is successful and we make you an offer of employment, we will share your data with former employers to obtain references for you.
LandAid may receive and share your data with third parties that process data on our behalf in connection with the provision of services for the purposes of the recruitment exercise, for example to source, receive and/or shortlist applications on our behalf, and/or to carry out applicant testing such as psychometric assessments.
If you are successful in your application, LandAid may receive and share your data with a third party occupational health provider in connection with making decisions about your fitness for work.
LandAid endeavours to ensure specific contractual agreements are in place with any third parties who undertake this processing in order to protect your data. This is explained in more detail below.
Recruitment processes are not based solely on automated decision-making.
We will tell you beforehand if we use any automated forms of assessment in our decision making processes. You have the right to request that your application is not assessed by automated processes.
LandAid takes the security of your data seriously. We maintain internal policies and controls that are designed to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. Controls include secure online HR and recruitment portals, with certification to the information security standard ISO 27001, with restricted access.
Where LandAid engages third parties to process personal data on our behalf, they do so only on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of your data.
In line with data protection principles, we will only keep your data for as long as we need it. If your application for employment is unsuccessful, we will hold your data on file for 6 months to a year after the end of the relevant recruitment process.
If your application for employment is successful, personal data gathered during the recruitment process will be kept and transferred to your personnel file and retained during your employment. The periods for which your data will be held are set out in our data retention protocols.
One of the reasons for processing your data is to allow LandAid to carry out an effective recruitment process. Whilst you are under no statutory or contractual obligation to provide data to LandAid during the recruitment process, if you do not provide the information, we may not be able to process your application properly or at all.
As a data subject, you have a number of rights under current and new data protection legislation. In summary, these are:
Where you have provided consent to our use of your data, you also have the unrestricted right to withdraw that consent at any time. There will be no consequences for withdrawing your consent. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use, however we may continue to process your data if we have a statutory reason or lawful basis for doing so.
If you would like to exercise any of these rights, you may do so by contacting LandAid's Data Controller using the details at the top of the notice.
If you believe that LandAid has not complied with your data protection rights, you can complain to the Information Commissioner. You can find more information about doing so at https://ico.org.uk/concerns/